Complaints processing

Complains Processing Services

Resolve issues with grace and structure.

What we do

1
Comprehensive complaint management
Handling the complete complaint lifecycle, from initial registration through detailed investigation to final resolution, ensuring thorough documentation at every step.
2
Technical assessment
Conducting in-depth analysis of product defects and service quality issues, consulting with the product team and delivering expert assessment reports with root cause identification.
3
Resolution processing
Developing and implement appropriate solutions, managing customer compensation, and providing recommendations for process improvements to prevent future issues.

What you get

Clear outcomes, real impact, and solutions that support smarter, more efficient business performance.
Process excellence

Ensure consistent complaint handling across all channels, following unified procedures to deliver equal quality service to every customer. 

Scalability & expertise

Efficiently manage seasonal peaks and varying complaint volumes while providing access to cross-industry expertise in complaint resolution. 

Customer satisfaction

Improve customer satisfaction rates and reduce complaint ratios through systematic and professional approach. 

Operational efficiency

Outsourcing to specialized teams allows you to optimize costs while maintaining high-quality service and continuous process improvement.

Trusted by

Proven through experience.
Chosen for trust.

Axendi is a partner we fully trust. The team is engaged, highly competent and in our view demonstrates a high level of professionalism. We value their care for people, proactive attitude and ongoing support in helping us achieve our goals. What stands out is the very individual and flexible approach to the changing needs of the client.

Dimitr Kołodyński
CDMO Head of Advocacy & Care

A reliable and proven outsourcing partner enables us to achieve our goals and quality standards in the most efficient way. (…) Axendi supports us in fulfilling our objectives, especially during peak periods of customer engagement.

Anna Chmielewska
Customer Service Section Manager

We value our cooperation with Axendi for its atmosphere of trust, professionalism, and a true partnership approach. The team stands out with its problem-solving creativity, independence, and strong commitment. These are true professionals we can rely on.

Mariusz Pietuszyński
CEO

The Axendi team effectively supports our business – they generate sales leads, successfully implemented a motor insurance claims registration project, and maintain proactive communication with both our team and our dealer network. They’re a partner who truly contributes to our operational success and project growth.

Volvo Team

We value our collaboration with the Axendi team for their high level of flexibility, transparent communication and partnership-driven approach. The relationship is built on mutual understanding, trust and continuous commitment to improving efficiency together, which significantly supports the achievement of our shared goals.

Małgorzata Tkaczyk
Acting Remote Customer Meeting Point Manager, IKEA

We value our cooperation with Axendi for their effectiveness and consistently high service quality. The team operates based on proven processes and deep operational expertise, consistently meeting our expectations and responding quickly to our needs. Every project is handled with great care and precision.

Aneta Sawczuk
Marketing Project Manager

Working with Axendi is a true partnership built on mutual understanding and trust. We particularly value their flexible approach - the team quickly adapts to our changing business needs and actively suggests improvements. When entrusting direct customer contact to an external company, security and confidence that the partner acts as part of our team are crucial. Axendi fully meets these expectations.

Marta Maciejczak
Customer Support Manager

What we value most in working with Axendi team is their flexibility and consistent focus on quality at every stage. They adapt to our evolving needs without compromising standards. Data security is clearly a priority, which strengthens our trust and ensures compliance with internal and industry requirements.

Arkadiusz Bartoszek
Head of Customer Service

We have been working with Axendi since 2018 and value their reliability, timeliness, and partnership-oriented approach to project delivery. We especially appreciate the team's creativity and flexibility in handling demanding tasks.

Agnieszka Popko
Managing Director

Get a personalized service proposal.

Our process

How we work
1

Understanding your needs 

CX challenges mapped. Business goals decoded. 
2

Tailoring BPO solutions 

Custom-built strategies aligned to your business DNA. 
3

Onboarding & training

Train-the-trainer programs for seamless handoff.
4

Real-time reporting

Transparency delivered through live performance dashboards. 
5

Continuous monitoring

We track, learn, and optimize on the go. 
6

Quality assurance

Rigorous reviews to ensure every touchpoint meets your standards. 
7

Smart scaling

People and tech scaled responsibly — with excellence intact.